CLUB DUTIESWembley Members are required to complete a small number of duties throughout the year to support club the club. Duties are managed on DutyMan.
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Frequently asked questions:
What duties can I do?
Depending on your experience and qualifications, you could be allocated a duty as Duty Officer, Race Officer, Assistant Race Officer, a safety boat driver or as a safety boat assistant.
How are duties allocated?
Duties are allocated online using the Dutyman system with dates arranged to suit you. Members usually do about three duties a year.
I joined recently, what duties can I do?
Duties are allocated based on your qualifications and experience so don't worry, you won't be Duty Officer on your first go!
To be a safety boat driver you'll need to hold an RYA Powerboat Level 2 certificate. To be Race Officer you'll need to have previous experience and be confident running racing at club level. If you're new to racing or don't hold a powerboat qualification that's fine too! As a safety boat assistant or Assistant Race Officer you'll have the opportunity to learn more about how racing is organised at the club - it's also a great opportunity to watch the racing from the water. I can't attend my duty, what should I do?
If you can't attend your duty it is your responsibility to arrange a replacement.
N.B. This responsibility doesn't end when you request a swap; you will need to check that someone has agreed to your requested swap. DutyMan provides a facility to allow you to request swaps by email. You can send out multiple requests but only the first positive response will be accepted. Agreeing a swap verbally is okay too, just make sure you confirm this via DutyMan so the Duty Officer knows who will be helping them. |
How to guides:
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Race Officer
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Duty Officer
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Aim to arrive no later than 45 mins before the start of the race.
Before going on water
Once out on water
Coming of the water
Before going on water
- Liaise with the Duty Office to discuss any issues that you may encounter
- assess conditions – is one safety boat enough/ delay to allow wind to fill in?
- ensure safety crew is there and ready, confirm they will take out pin end buoy
- if applicable ensure you know who race assistant is
- pick up the grey metal race box from garage on right (ensure you have a pen, race sheets a stopwatch and horn)
- pick up a radio and ensure it is turned to channel 37
- put race sheets out on table in hallway with a pen
- Leave shore no later than 9.40 (18:40 Wednesdays) - sound 3 blasts to warn competitors you are going out
Once out on water
- familiarize yourself with the flag sequence and starting procedures as well as the over line procedure
- In setting the course try to use as much of the sailing water as possible, without impeding on the training zone.
- get the safety boat to move buoys to your liking and avoid sheltered areas.
- set a line long enough to accommodate the fleets and try to get it square to the wind
- concentrate on the starting process as it is easy to get distracted.
- first flag should be shown at 10:00 (19:00 Wednesdays). Where there is a break, aim to get everybody ashore by 11:30. Then next sequence at 12:00.
- Record the results with boat number and name if known. Cross check to entry list. Advise the rescue boat to finish boats at the back of the fleet.
- aim to finish by 13.30 (Wednesdays 20:00- 20:30 depending on light)
Coming of the water
- ensure all sailing boats come off the water before the safety and committee boat go back to pontoon
- ensure pin end retrieved.
- ensure all flags put away
- radios returned and back on charge
- race box returned - send the results to [email protected]
Your Team
Phone them at least 1 week prior to the duty to confirm they can attend. Check that they are suitably trained for the duty. If they cannot attend they should arrange to substitute with another member, but failing that contact the Duty Roster organiser to arrange a substitute and advise him why they cannot make their duty. All substitutions should be noted on the notice board roster and the roster organizer should be informed
When Should I Arrive?
No later than 9am for Sundays and 6pm for Wednesdays
What Do I Need To Do When I Arrive?
What Course Should Be Set?
Check that the race officer is capable of setting a course.
What Should I Do Between Races?
What Do I Do When Racing Has Finshed?
What Should I Do When I Leave The Club?
You need to ensure all doors are locked (Bar, Fire, Balcony, Garages and front door. You should not leave before 3.30pm but if there are remaining RESPONSIBLE members there inform them you are going.
Phone them at least 1 week prior to the duty to confirm they can attend. Check that they are suitably trained for the duty. If they cannot attend they should arrange to substitute with another member, but failing that contact the Duty Roster organiser to arrange a substitute and advise him why they cannot make their duty. All substitutions should be noted on the notice board roster and the roster organizer should be informed
When Should I Arrive?
No later than 9am for Sundays and 6pm for Wednesdays
What Do I Need To Do When I Arrive?
- Put the Club keys in the galley. Ensure the race officer knows where the fuel store, committee and rescue boat keys are (right of the committee room) and is conversant with his duties.
- Time (first race starts 10.00 finishes no later than 11.30; second race starts 12.00 finishes no later than 1.30)
- In winter months put the heating on (hot water automatically comes on)
- All racing equipment can be found in the right hand garage. Issues radios, racing case and ensure powerboats have been set up with the correct safety equipment.
- Advise race officer not to start race until rescue boat is on station
- Assess conditions as to whether a second rescue boat is required
- Ensure adequate fuel in tanks and rescue boat driver knows responsibilities.
What Course Should Be Set?
Check that the race officer is capable of setting a course.
What Should I Do Between Races?
- Discuss with the race officer the course and general conditions and see if any improvements can be made
- Let everybody know the start time of the next race
What Do I Do When Racing Has Finshed?
- Check all keys and equipment have been taken out of the committee and rescue boats and returned to the appropriate place.
- Check radios are switched off, and put on charge
- Rubbish should be put in the Wheelie bins (not the skip)
- Ensure race results are stored under class boards in pigeon hole
What Should I Do When I Leave The Club?
You need to ensure all doors are locked (Bar, Fire, Balcony, Garages and front door. You should not leave before 3.30pm but if there are remaining RESPONSIBLE members there inform them you are going.
